In this phase you will analyze and document the results, outcomes and impact of your incentivized competition. You will evaluate avenues for remaining engaged with your solvers as well as and next steps for high-potential solutions, whether moving them into an "accelerator" or exploring other channels for transitioning prize solutions to procurement.
Complete Required Reporting
Good reporting isn't just useful, it may also be required. You likely will be asked to provide input for the biennial America COMPETES Act Report prepared by the Office of Science and Technology Policy (OSTP). Your agency may also have an internal reporting requirement. Your reporting will be easier if you update the Challenge.gov database with your results data, which will help you keep your project details and outcomes all in one place.
Now is the time to put to work all of the good data you collected in the "Document Metrics, Results and Outcomes" step and the additional learnings and stories you collected in the "Document the Challenge" step.
Stories are powerful vehicles for persuasion, and they are made stronger by supporting evidence. Conversely, good data will give you a more precise picture of what worked and what didn't, but we are able to understand it better within the context of a good narrative. In your required reporting, focus on both of those elements to create a more complete picture of the challenge results.
OSTP will provide a template to the agencies to guide reporting formats. These reports are due from agencies to OSTP at email@example.com by the end of the calendar year for all challenges conducted in the preceding fiscal year. Check out previous years' guidance in the resources section.
Identify who at your agency you might need to report to and if there are any agency requirements for reporting in addition to the OSTP requirement. For example, the Department of Defense and the Department of Health and Human Services (HHS) both have their own reporting processes.
In the "Prepare to Announce" step, you added your challenge and related information to Challenge.gov. Before the conclusion of the challenge process, it's helpful to establish who will be responsible for updating new information on progress or post-process outcomes. Make sure the information in the Challenge.gov database contains the point of contact for the future of your challenge.
Also, as you are completing your COMPETES report it is a best practice to also update the Challenge.gov database since to supplement your original information with outcomes data. Adding your data to the Challenge.gov database is important for broader analysis of the use of prizes across the government. Contact the GSA team in charge of the Challenge.gov program at firstname.lastname@example.org.
3. Agencies with many challenges should consider institutionalizing the reporting and updating process.
HHS has adopted an agency-wide pre- and post-challenge reporting process that uses an online survey tool to identify and describe things like:
- What info needs to be routinely gathered?
- Where is it gathered from?
- How routinely should it be gathered?
- How and to whom is it distributed?
- How is it used and analyzed?